Administrative Assistant
Remote
Full Time
Experienced
POSITION
Administrative Assistant
LOCATION
Ontario
COMPANY
Sustainable Buildings Canada (SBC)
Work Environment & Hours
- Hybrid Role: Work remotely with occasional in-person days at our downtown Toronto office location.
- Hours: 37.5 hours weekly, daytime EST.
- Flexible Scheduling Monday to Friday during the day to accommodate work-life balance with organizational needs.
What We Offer
- Salary range of $42,900-54,600, based on experience level.
- Competitive Employer-paid health benefits.
- Continuous education professional learning opportunities.
- An opportunity to play a pivotal role in shaping the future of integrated sustainability in Canada, guided by the principles of our new framework.
- A collaborative, inclusive, and respectful environment that values diverse perspectives, lived experiences, and voices from all communities.
- Flexible working arrangements to support work-life balance.
- Networking opportunities with leaders and practitioners in Canada’s sustainable building sector.
About Sustainable Buildings Canada (SBC)
Founded in 2003, SBC is a not-for-profit organization dedicated to advancing integrated sustainability in Canada’s built environment. For over 20 years, SBC has been at the forefront of empowering designers, developers, builders, and operators to achieve high-performance results, creating healthier spaces, reducing energy and water consumption, integrating clean and renewable energy, and positive impact for humans and the environment.
Our vision is to be a catalyst for the positive transformation of Canada’s built environment. We achieve this through our mission of creating and connecting communities of learners, practitioners, and leaders, providing platforms for collaboration and sharing real-world sustainable solutions. SBC operates with core values that guide everything we do:
- Integrity: We conduct our business with the highest professional and ethical standards, independently and objectively.
- Inclusivity: We engage a broad community and encourage open collaboration and dialogue.
- Excellence: We continuously strive to advance best practices in the built environment.
As part of our commitment to systems change, SBC is finalizing a new framework to integrate the principles of decolonization, equity, diversity, inclusion, accessibility, anti-violence, and anti-racism into every aspect of our work. This framework, co-designed with lived-experience expertise, is ongoing work. We will embed the framework throughout SBC. All of SBC’s Employees, Board Members, and Board Associates will complete this training as part of our collective commitment to these values.
With a new Strategic Plan 2025-2028, SBC is entering an exciting period of transformation. We are seeking passionate and dedicated individuals to join us in shaping SBC’s future.
The Opportunity
Are you a highly organized, proactive individual who thrives in a hybrid/remote work environment? Do you have a passion for supporting teams and ensuring operational excellence? SBC is seeking a full-time permanent Administrative Assistant to join our dynamic tight-knit team and contribute to our mission of advancing sustainability in Canada’s built environment.
Your Role
As our full-time permanent Administrative Assistant, you will play a key role in supporting the team and ensuring the smooth functioning of SBC’s day-to-day activities. You will report to the Director of Operations.
Key Responsibilities
- Administrative Support: Assist with correspondence and document preparation.
- Calendar Management: Assist with management of team calendars through regular communication with the team regarding priorities and activities.
- Event Coordination: Support the planning and logistics for meetings, workshops, and events (both virtual and in-person).
- Office Management: Coordinate with clients, vendors and volunteers as needed.
- Record Keeping: Organize and manage digital files and ensure accurate record-keeping.
- CRM System Management: Play a critical role in developing and managing SBC’s customer relationship management.
- Team Support: Provide ad-hoc support to team members to meet organizational goals.
Characteristics & Qualifications
We are looking for someone who:
- Has completed a College or University Degree in a field that relates to this position or SBC’s mission.
- Has a minimum of 2 years demonstrated commitment and experience in an administrative or team support role.
- Experience in a professional services or government service environment is a definite asset.
- Possesses strong organizational and time-management skills, with the ability to multitask.
- Demonstrates excellent written and verbal communication skills.
- Demonstrates a proactive approach to problem-solving and research as well as the ability to work effectively independently.
- Collaborates and thrives in an unstructured working environment.
- Has a friendly demeanor and respectful attitude.
- Proficiency with Microsoft Office Suite, Google Workspace, and virtual meeting platforms (e.g., Zoom, Teams).
- Interest in sustainability and alignment with SBC’s mission is an asset.
Accessibility & Inclusion
We are dedicated to making our Board and recruitment process as accessible and inclusive as possible. Aligned with this, we encourage individuals from underrepresented or oppressed communities—including but not limited to Indigenous Peoples, Black People, People of Colour, women, 2SLGBTQQIA+ individuals, and people with disabilities—to apply.
Please inform us if you require any accommodations during the hiring process. If you are interested in this position, please submit your resume using the link below. Please note that only those candidates selected for an interview will be contacted.
Please note we are only accepting applications from those authorized to work in Canada and we are not currently sponsoring any temporary or permanent work visas.
SBC is working in partnership with HR à la carte for our recruitment efforts.
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