Administrative Assistant

Toronto, ON, Canada

Full Time

Experienced

Are you well-organized, resourceful, able to handle a variety of tasks, and can take initiative?

If so, we’re seeking dynamic, organized and detail-oriented individuals to join our team as full-time Administrative Assistants. These roles are core to the success of our teams and provide a wide range of administrative support.

Administrative Assistants are key professionals who keep the wheels of our work turning. From organization to coordination to general support, our team relies on our Administrative Assistants so that collectively, we can make an impact for children with cancer and their families in Ontario.

One position will support programs and initiatives, while the other is focused on events and development.

About POGO:
POGO partners to achieve an excellent childhood cancer care system for children, youth, their families, survivors, and healthcare teams in Ontario and beyond. POGO champions childhood cancer care, and as the collective voice of this community, is the official advisor to Ontario's Ministry of Health on children's cancer control and treatment. POGO is a non-profit organization with charitable status.

POGO is a great place to grow your career and support the advancement of the childhood cancer system in Ontario. We offer a highly flexible work environment, great benefits and an inclusive team culture that values your contributions.

Responsibilities:

Serve as a front-line point of contact and a positive representative for POGO with external stakeholders, including volunteer committees, clinicians, vendors, attendees, and others
Support program teams in delivering on milestones and priorities with day-to-day administrative and operational tasks
Assist in the preparation and scheduling of meetings, including agendas, logistics, minutes, and action items
Prepare, edit and format documents including correspondence, reports, presentations
Support in planning and organizing events, special functions, conferences and other activities including managing travel arrangements and other logistics
Provide on-site support during events, including setup, breakdown, and coordination of staff and volunteers
Assist with invoicing, expense reporting and other financially related administrative activities
Ensure the privacy and security of personal health and confidential information
Participate in special projects, assignments and program initiatives

Qualifications:

3-5 years of relevant work experience in an administrative position, ideally within a healthcare, not-for-profit or public sector setting
Completion of college degree/diploma
Excellent oral and written communication skills
Detail oriented and able to work with a high degree of accuracy
Demonstrated organizational skills and flexibility, coupled with ability to prioritize a diverse workload and ensure timelines are met
Demonstrated project tracking skills
Self-direction and the ability to creatively problem solve, gather and summarize information
Excellent interpersonal skills and relationship-building capabilities, and the ability to interact with external stakeholders, staff and leaders in the organization
Analytical, critical-thinking skills
Able to work independently and as part of a collaborative team
Demonstrated ability to handle sensitive and confidential information Advanced proficiency in the use of MS Office software (Word, Excel, PowerPoint, Outlook)

What we offer:

Hybrid work model (employees are required to work from our Toronto office for 2 days/week)
A competitive compensation package including comprehensive health benefits
3 weeks of paid vacation time
Participation in a defined pension plan with Healthcare of Ontario Pension Plan (HOOPP)

To apply, please include a cover letter with your resume.

We believe diverse perspectives strengthen our ability to deliver on our mission, and that to achieve our vision of excellence requires an environment in which everyone feels welcomed and valued, including our team, and those we serve and with whom we work.

POGO is committed to meeting the accessibility needs of all applicants throughout the recruiting and selection process. Please let us know about any accommodation and/or support requirements.

For more information visit:
• www.pogo.ca
• Facebook/LinkedIn: @PediatricOncologyGroupofOntario (POGO)
• Twitter/Instagram: @pogo4kids

We gratefully appreciate all interest; however, only those selected for an interview will be contacted.

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This position is located in Toronto at 480 University Ave (University and Queen). Is this location OK for you for a reliable commute? *Note: this is a hybrid role and in office presence is required 2 days / week*

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Please describe your administrative experience as it relates to:
a) scheduling of meetings (including agendas, logistics, minutes, and action items)
b) preparing, editing and formatting documents including correspondence, reports, presentations
c) planning and organizing events, special functions, conferences and other activities including managing travel arrangements and other logistics*

Do you have work experience in healthcare, not-for-profit or a public sector setting?*

Please state which Administrative Assistant role you prefer: Programs & Initiatives or Events & Development*

Have you answered all questions AND included a cover letter? Please note: these are mandatory requirements and your application will not be processed without them. Thank you!*

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