Executive Assistant

Greater Toronto Area, ON, Canada

Full Time

Experienced

We’re hiring an Executive Assistant for our client, who will be responsible for supporting our client’s Executive Team in managing day-to-day operations and ensuring the smooth running of the organization. This role involves anticipating needs, offering solutions, and handling tasks with a high level of professionalism and confidentiality. The successful candidate will be proactive, detail-oriented, and able to manage multiple projects simultaneously.

Our client offers:

Flexible and hybrid work schedule (2 days in office, 3 days working from home)
A competitive compensation package, plus comprehensive Health & Dental benefits
Continuing education training and programs

Here’s what you will do as their Executive Assistant:

Provide comprehensive administrative support to executive leadership, including managing calendars, scheduling meetings, and maintaining email inbox
Arrange complex travel itineraries, including flights, accommodations, and ground transportation, ensuring efficiency and cost-effectiveness
Manage expense claims for all corporate credit cards, including making purchases and reconciling for billing/payment
Prepare documents and presentation material for Board of Directors meetings
Work with sensitive information and maintain confidentiality, including editing PowerPoint presentations
Create and maintain company organizational chart
Manage all incoming mail, taking notice of required actions and due dates to ensure timeliness of response and required actions; control inbound and outbound courier services
Order office supplies as required
Complete any miscellaneous requests from the Leadership Team as required

Here’s what we’re looking for:

5+ years of experience as an Executive Assistant supporting an Executive Team
Degree or Diploma in business administration or a related field
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
Strong organizational and time management skills, with the ability to prioritize tasks
Ability to multitask and manage multiple priorities in a fast-paced environment
Excellent verbal and written communication skills
Utmost professionalism and ability to handle confidential information with discretion
Detail-oriented and proactive, with a problem-solving mindset
Ability to embrace change and seek learning opportunities

HR à la carte is committed to meeting the accessibility needs of all applicants throughout the recruiting and selection process.  Please let us know about any accommodation and/or support requirements. Please note that only those candidates selected for an interview will be contacted.

Please note: we are only accepting applications from those authorized to work in Canada and we are not currently sponsoring any work visas.

HR à la carte is working in partnership with our client for their recruitment efforts.

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Are you willing to complete the necessary background checks (criminal background check and professional references), at a later stage as a condition of employment?*

The position is hybrid (2 days in office, 3 days working from home). Does this work for you?*

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Briefly describe your experience supporting a Senior Executive Team, including what tasks you were responsible for and what type of Executive you supported.*

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Executive Assistant

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